Consumer Privacy Notice

CPS Solutions, LLC Notice at Collection of Consumer Personal Information  

Certain states maintain consumer privacy laws (CPLs) designed to give consumers privacy rights over the personal information that CPS collects. These consumer privacy laws require CPS to provide consumers a Notice, at or before the point of collecting personal information, which describes the categories of personal information collected, the business purposes for which CPS collects or uses the personal information, if the personal information will be sold or shared, and the intended retention period.   

CPS collects personal information in connection with its marketing, application, and other internet websites, including but not limited to CPS.com, Azina.com, and Therigy.com, and through oral and written communications with CPS personnel. As discussed below, CPS discloses personal information to service providers and contractors for business purposes.   

The following applies to CPS collection of Consumer’s Personal Information: 

 

Categories of Consumer PI Collected. 
CPS may collect the following categories of consumer PI: 
Business Purposes for Collecting Consumer PI. 
CPS uses consumer PI to: 
Categories of Service Providers/ Contractors to Whom CPS Discloses Consumer PI. 
CPS discloses consumer PI to the following categories of service providers / contractors:  
  • Identifiers (including name, mailing address, email address, IP address, phone number, or emergency contact).

  • Personal information (including marital status, veteran or military status, dependent information, immigration status, academic and professional qualifications, employment history, banking details, tax information, and withholdings).

  • Protected classifications under state or federal law (including citizenship, ethnic origin, age, gender, and disability).

  • Sensitive Personal Information (including social security number, driver’s license number, picture of driver’s license, race, ethnicity, citizenship, or immigration status).  

  • Commercial information (including purchasing history).

  • Biometric information (including fingerprint,  voice recordings, and health or exercise data).

  • Internet or other electronic network activity information (including browsing history, search history, information regarding interaction with a website application or advertisement, and use of CPS devices and networks).

  • Geolocation data (including time and physical location relative to use of the websites, a CPS device, or network or physical access to a CPS office location).

  • Sensory data (including COVID-19 related temperature checks, call monitoring, and video surveillance).

  • Professional or employment-related information (including job title, position, hire date, compensation, performance, disciplinary records, and sick leave records).

  • Education information (including non-public personally identifiable information as defined under the Family Educational Rights and Privacy Act (20 U.S.C. § 1232g; 34 C.F.R. Part 99).

  • Inferences (including preferences, characteristics, predispositions, behavior, attitudes, intelligence, abilities, and aptitudes).  
  • Comply with applicable laws.

  • To fulfill or meet the reason the consumer provided the personal information.

  • To give consumers the information, products, or services you request from CPS.

  • Improve our services and tailor them to CPS’ customer’s needs.

  • Respond to inquiries and resolve problems.

  • Measure the effectiveness of and improve CPS’ marketing and outreach efforts.

  • Recruit, evaluate and engage contractors and employees.

  • Conduct applicant, employee, and contractor background checks.

  • Manage employee and contractor relationships.

  • Create, maintain, and secure CPS internal accounts.

  • Timekeeping.

  • Payroll administration.

  • Expense reporting.

  • Administer employee benefits.

  • Contact emergency contact when needed.

  • Manage and monitor access to CPS facilities, equipment, and systems.

  • Conduct internal audits and investigations.

  • CPS operations, including safety protocols.

  • Exercise or defend the legal rights of CPS and its representatives.

  • Employee training and development.

  • Workers’ compensation claims management.

  • Employee job performance, including performance reviews, promotions, discipline, and termination.  

  • Maintain commercial insurance policies and coverage.

  • Perform workforce analytics and benchmarking.  

  • To provide, support, personalize, and or develop our website(s), products, or services.

  • To personalize the consumers website experience and deliver content, products, and service offerings relevant to your interests.

  • To provide the consumer with email alerts, event registrations, and other notices concerning CPS products or services, events, or news that you have requested or may be of interest to you.

  • To help maintain CPS’ website's safety, security, the integrity of products and services, databases, and other technology assets, and business.

  • For testing, research, analysis, and product development, including developing and improving CPS’ website, products, and services.

  • To evaluate or conduct a merger, divestiture, restructuring, reorganization, dissolution, or other sale or transfer of some or all CPS’ assets, whether as a going concern or as part of bankruptcy, liquidation, or similar proceeding, in which Personal Information held by CPS is among the assets transferred.

  • To achieve CPS’ legitimate business interest.

  • To investigate, prevent, or act regarding potential violations of CPS policies, suspected fraud, situations involving potential threats to the safety of any person and illegal activities, or as evidence in litigation in which CPS is involved.

  • Management and administration of  in-person and online meetings or conferences.  
  • Contract management.

  • Quality analysts and consultants.

  • Advertising and marketing.

  • Professional education and resources.

  • Recruitment and applicant tracking system.

  • Payroll processing.

  • Benefits administration.

  • HRIS, including employment, payroll, benefits administration, performance reviews, and timekeeping.

  • Information technology.

  • Security.

  • CPS advisors, including accountants, lawyers, financial advisors. 

 

CPS will not use the personal information it collects for materially different, unrelated, or incompatible purposes than those listed above without first providing you notice. 

  1. Sources of Personal Information from Whom CPS Collects:  CPS obtains the categories of personal information listed above from the following sources:  
  1. Directly from consumers through CPS’ websites when consumers voluntarily provide their personal information to CPS. Consumers may provide their personal information to CPS when they express interest in obtaining information about CPS or CPS products and services, participate in activities on the websites, purchase products or services, or complete a form requesting contact from CPS. The personal information CPS collects depends on the context of the consumers’ interaction with CPS and the websites, the choices they make, and the products and features they use.   
  2. Directly from consumers through verbal and written communications with CPS representatives, including  job applications, reference materials, forms (including employment, payroll, and benefits administration), messaging applications, email, and the “Comments” section of the websites.   
     
  3. Indirectly from consumers by collecting information about their actions on CPS websites when consumers visit, use, or navigate the websites. This information does not reveal their specific identity but may include device and usage information, such as their IP address, browser, and device characteristics, operating system, language preference, referring URLs, device name, country, location, information about how and when they use CPS’ websites, and other technical information. 
     
  4. Indirectly from consumers by collecting information about their use of CPS resources.  CPS automatically collect certain information when consumers log into and out of CPS information systems and when they access CPS properties and systems that are monitored with security system surveillance in the form of physical security, badge readers, and network security. 
     
  5. Public databases.  CPS collects certain information about consumers through lawful use of public databases, including the OIG Exclusions Database and state licensure boards. 
     
  6. Service providers and contractors.  CPS collects certain information about consumers from CPS’ services providers and contractors, including those that complete background surveys for CPS employment and contracting purposes, regularly monitor the OIG Exclusions Database, and coordinates recruitment and application processing. 
     
  7. CPS affiliates.  CPS may receive personal information about consumers from ITS affiliates.  CPS affiliates are also subject to this policy. 

 

Selling or Sharing Your Personal Information. CPS does not sell or share for cross-context behavioral advertising consumer personal information with third parties.  

Processing Your Personal Information.  CPS does not process consumer personal information for targeted advertising or profiling. 

Retention of the Personal Information CPS Collects.  CPS will retain personal information for as long as needed or permitted, considering the purpose(s) for which it was collected. The criteria used to determine CPS’ retention periods include: 

  1. The length of time CPS has an ongoing relationship with the consumer. 

  2. Whether CPS has a legal obligation to maintain or destroy personal information.  

  3. Whether retention is advisable considering CPS’ legal position, such as enforcing the website’s Terms and Conditions, applicable statutes of limitation, litigation, or regulatory investigations. 

 You can read CPS’ full Consumer Privacy Policy here.  

Contact CPS. For questions or concerns regarding how consumers’ personal information is used or to exercise your consumer rights, please contact CPS by:  

  1. Submitting an email to CPS.Privacy@CPS.com 
  2. Calling CPS at 1-833-450-4229. 
  3. Submitting a written verifiable request by mail to CPS Solutions, LLC 655 Metro Place South Suite 450 Dublin, Ohio 43017-3520 ATTN: CPS Compliance Officer, Corporate Compliance Department. 

 Exercising Consumer Rights. A consumer or their authorized representative can exercise their rights by submitting a verifiable request to CPS.  CPS is required to provide consumers with information only after the request is verified, and the requestor is determined to be the consumer about whom CPS has collected information. A verifiable request must:   

  1. Provide sufficient information that allows CPS to reasonably verify the consumer is the person about whom CPS collected personal information, which should include identifiers such as name, postal address, telephone number, email address, and locations and dates of service. 
  2. Describe their request in sufficient detail that allows CPS to properly understand, evaluate, and respond appropriately. 
  3. Once CPS receives the request, we will verify the demographic information we received as part of the request matches the consumer information we have on file.  If applicable, we will determine if the authorized representative has the authority, either by operation of law or from the consumer, to receive the requested information.  If the requestor is the person duly authorized on behalf of a consumer, please explain how or why the requestor is authorized to make the request on behalf of the consumer and include supporting documentation or the consumer’s consent.  

Appealing an Adverse Consumer Rights Decision. If CPS declines the consumer’s request to exercise their rights, the consumer can appeal CPS’ decision by submitting a Written Statement of Disagreement.  This written statement will be reviewed by someone who was not directly involved in the initial denial.  Within 60 days of receipt of the appeal, CPS will inform the consumer, in writing, of action taken regarding the appeal, including a written explanation of the reason for the decision.  Consumers can also file a complaint with the applicable state’s Attorney General. 

Last updated: June 19, 2023 

 

REFERENCE INFORMATION: 

California Consumer Privacy Act (CCPA) 

California Privacy Rights Act (CPRA Prop 24) 

Virginia Consumer Data Protection Act (VCDPA) SB 1392 

Nevada SB 220 / NRS 603A 

Colorado Privacy Act SB 190 

Connecticut Data Privacy Act SB 6  

Utah Consumer Privacy Act SB 227 

Montana Consumer Data Privacy Act (MCDPA)SB 384 

Tennessee Information Protection Act  (TIPA) HB 1181